RETGO Program Coordinator

As part of St. Jude's continued and expanding effort to support the professional development of students, postdocs, clinical fellows, and early career faculty, we are establishing a new office for Research Education and Training Grants. The Program Coordinator will work with faculty, trainees, and other key stakeholders in support of the pre- and post-award administration of NIH-funded institutional grants related to training and education. We are seeking candidates who have demonstrated experience with project management, excellent communication skills, and an eagerness to contribute to an exciting area of growth for research training at St. Jude.

The Program Coordinator, Research Education and Training Grant Office coordinates pre- and post-award management of institutional research education, training, and similar grants (R25, T32, K12, D43). Prepares checklists, timelines, and institutional data needed for new, competing, and non-competing renewal grant applications, and coordinates meetings with PIs and support staff to ensure timely submission. Tracks and processes trainee appointments, reappointments, and terminations using the NIH XTrain system in close coordination with St. Jude offices, including the Grants and Sponsored Programs Office. Works with trainees, mentors, PIs, and Grants Accounting to process grant funds and monitor budgets. Makes arrangements, coordinates and advertises training program events, tracks trainee participation, and assists with the preparation of reports on training activities and outcomes.

**Please include a cover letter as part of the application process.**

Job Responsibilities:

• Manage activities related to training program grants including coordination with other departments, tracking metrics, analyzing data, and creating reports, independently.
• Assists with program advertisement, works with Communications to ensures that the external and internal websites are up to date.
• Works closely with APO Recruitment team to ensure the timely recruitment of eligible and competitive trainees.
• Assists with recruitment and coordinates application review for prospective trainees.
• Prepares communications for prospective trainees, mentors, and department administrators.
• Coordinates trainee appointments, reappointments, and terminations, interfacing with NIH platforms in coordination with the institution (e.g., PIs, department administrators, APO and GSP).
• Coordinates trainee/mentor onboarding and monitors the progress for trainees.
• Collects trainee annual progress reports, assist in the preparation of the RPPRs for training grants.
• Coordinates and advertises training program events.
• Prepares summary of activities, progress, and outcomes annually, or as needed.
• Maintains updated descriptions of institutional resources.
• Lead or support design and implementation of policies, processes, and procedures for RETGO.
• Maintains training program descriptions, requirements, and expectations for trainees and participating faculty.
• Tracks trainee progress and faculty engagement in program events/activities.
• Communicates any changes in and/or provides clarification for NIH policies related to T32, R25, K12 programs.
• With the Director, assist trainees with identifying and applying for independent funding opportunities.
• Manage small projects within the program by developing a plan & scope of work, budget & resource management, vendor management and tracking & reporting progress.
• Project management for new, competing, and non-competing institutional grant application submissions, including establishing timelines, updated checklists, setting recurrent checkpoint meetings, and assigning roles/responsibilities.
• Work with Data Specialist to complete Data Tables; provide summaries for Data Tables. Assists Grants and Contracts Coordinator with the application submission process, including uploading documents to MARS and reviewing final application document.
• Processes requests to use grant and/or institutional funds for training related expenses, payment requests, invoices, etc.
• Works with Grants and Contracts Coordinator to review use of funds, quarterly and as needed, to ensure appropriate and timely expenditures of grant funds and institutional funds.
• Books accommodations and arrangements for invited speakers, catering, and honoraria
• Undertake complex data tracking & analysis to identify trends and present recommendations within the program team.
• Curates and maintains the database for trainee outcomes for all participating faculty.
• Assist in the preparation of preliminary data reports on training records and funding for faculty being considered for new training programs.
• Work with the Director to assess new/innovative opportunities for training.
• Performs other duties as assigned to achieve the goals and objectives of the department and institution.
• Maintains regular and predictable attendance.

Minimum Education and/or Training:

• Bachelor's degree required

• Master's degree preferred

Minimum Experience:

• Two (2) years of experience in program/project support and coordination

• Demonstrated experience in working with project planning tools like MS Project, Microsoft SharePoint, ServiceNow, Smartsheet, Clarity, Planview, MS Office.

• Proven track record of attention to detail & delivering high quality work.

Better at Work. Better at Life.

Compensation

Explore our exceptional benefits!

Diversity, Equity and Inclusion

St. Jude Children's Research Hospital has a diverse, global patient population and workforce, built on the principles of diversity, equity and inclusion. Our founder Danny Thomas envisioned a hospital that would treat children of the world-regardless of race, religion or a family's ability to pay. Learn more about our history and commitment.

Today, we continue the mission to advance cures and means of prevention for pediatric catastrophic diseases through research and treatment. As we accelerate this progress globally, we believe our legacy of diversity, equity and inclusion is foundational to success. With the commitment of leaders at all levels of the organization, we strive to ensure the St. Jude culture, leadership approaches and talent processes are equitable and culturally responsive. View our Diversity, Equity and Inclusion Report to learn about the hospital's roots in diversity, equity and inclusion, where we are today and our aspirations for an even better future.

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